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How to Perform a PST Recovery 

Added: 09/22/2011, Hits: 4,587, Rating: 0, Comments: 3, Votes: 0
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A call comes into the IT department. A member of the Marketing team has lost access to “lots of email”. Upon investigation, it turns out the user has played with Outlook’s auto archive feature, and moved some data into a PST file stored only on their local hard disc. That file is now corrupt and, as there is no backup of the data, it is important that the PST recovery process is successful. This article explains how to perform a PST recovery and discusses a possible way to make these problems a thing of the past.

A wide range of factors, ranging from physical hard disc errors to sudden computer shutdowns, can result in an Outlook PST file becoming corrupted. Luckily, Microsoft includes the “ScanPST” tool with every copy of Outlook. The steps below show how to find and use the tool to perform PST recovery:

1. Find your Microsoft Office program directory. Using Windows Explorer, open “Program Files,” then “Microsoft Office.” The final folder to open depends on your version of Office. As an example, Outlook 2010 has a folder called “OFFICE14,” and Outlook 2007´s folder is named “OFFICE12.”

2. Locate the “ScanPST.exe” file in this Office folder and run the file.

3. You will notice a browse button within the Window of the “Inbox Repair Tool”. Click the button and then browse the drives to load the corrupt file.

4. The PST recovery tool will initially scan the file and report any errors. Allow the program to fix the errors it finds.

5. Rerun the tool until it reports that no errors have been found.

6. Open Microsoft Outlook to review how much of the data has been saved as a result of the PST recovery.

Although using ScanPST to perform PST recovery is often fully successful, sometimes it is unable to recover all data if the file is badly damaged. When a locally stored PST file may be the only location where critical company data is stored, this creates an obvious worry for IT staff and company management.

A far better solution is to take back full control of email management and stop the organization using PST files altogether.

Email archiving software allows network administrators to offer users almost unlimited email storage, whilst still effectively managing the load on the main Exchange server. By moving older messages to a separate archive database, the IT team retains central control of all messages, without Exchange mailboxes becoming impractically large.

From the user perspective, good email archiving software still allows archived messages to be accessed from the Outlook folder structure, so no retraining is required, and access is as straightforward as when using PST files.

The best solutions even make it straightforward to extract data that has already been moved to PSTs back out of the files and into the archive, making the proposition of an infrastructure completely free of PST files realistic!

The best part? No more PST recovery concerns for the IT department.

This guest post was provided by Ben Taylor on behalf of GFI Software Ltd. GFI is a leading software developer that provides a single source for network administrators to address their network security, content security and messaging needs. Read more on PST Recovery.

All product and company names herein may be trademarks of their respective owners.

Comments (3)

Review By: Matthewrobbin [08/05/2016]
Review Text: Amazing and effective source to extract all corrupt or shift deleted PST file data from orphaned Outlook file along with all PST mailbox elements - Inbox, Outbox, Sent Items, Deleted Items, Draft, Journals, Tasks, Calendars, Notes, and Contacts Without any interruption. See at:

Review By: DavidScott [10/04/2016]
Review Text: Hello, To Perform a PST Recovery user need third patry application which is called Outlook PST Recovery use to access your emails or other PST files of Outlook due to corruption. To download visit on :-

Review By: JohnBrooks [01/02/2017]
Review Text: I would like to suggest you Outlook PST Recovery software to Recover permanently deleted or lost Outlook emails easily. You can also save recovered PST File into multiple formats like PST, EML, MSG. The interface of this tool is totally user friendly. You can use the demo version of this tool before purchase. For Download :-

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